Features / Leasing / Application & eSign

Application & eSign

Collect online rental applications with income verification and document collection. Generate professional lease agreements with our 7-step wizard and get legally-binding e-signatures from all parties.

Online
Applications
7-Step
Lease Wizard
Legal
E-Signatures

Complete Leasing Workflow

From application to signed lease, manage everything digitally with income verification, background checks, and legally-binding e-signatures

📋

Online Applications

Applicants complete applications online with personal info, employment, and income. Track status from New to Accepted with match scores and real-time notifications.

💰

Income Verification

Verify applicant income against rent requirements automatically. See income-to-rent ratio at a glance. Combined household income calculated for multiple applicants.

📄

Document Collection

Request ID, pay stubs, references, employment letters, and credit reports. Track completion status (0/5, 3/5). Send reminders with one click.

🔍

Background Checks

Order criminal background reports, credit reports, and housing court records through TransUnion integration. Results appear directly in the application detail view.

📝

7-Step Lease Wizard

Build professional lease agreements with guided steps. Jurisdiction-specific terms, smart defaults from property data, and full customization before sending.

✍️

E-Signatures

Legally-binding electronic signatures compliant with ESIGN Act. Draw, type with multiple styles, upload, or use saved signatures. Track signing progress for all parties.

Applications Dashboard

Applications

Review and manage rental applications. 2 total applications

New 0
In Progress 0
Accepted 1
Declined 0
Archived 0
0 application(s) selected Clear Selection
🏠
123 Demo Street, Sample City, CA • Unit 2
House 👁️ Viewed 11 times 💬 2 messages
John Smith ⭐ Score: 500 ⓘ ● 42/100 Match
MONTHLY RENT
$3,500.00
12 months
INCOME
0.00x
Below minimum
DOCUMENTS
0/5
0% complete
SUBMITTED
25 days ago
Needs attention
Action Required:
Missing 5 required documents
Application is over 7 days old

Application Detail View

← Back to Applications

123 Demo Street

123 Demo Street, Sample City, CA

42/100 Match Score
Submitted
01/02/2026
25 days ago
Household
1 Person | 0 Pets
Income Verified
$102,778.58
29.37x rent requirement

John Smith

📞 (555) 123-4567
✉️ johnsmith@email.com

Documents (0/5)

⭘ ID
⭘ Pay Stubs
⭘ References
⭘ Employment Letter
⚠️ Credit Report

Background Checks

📋 Criminal Background Report
📄 Credit Report
🏛️ Housing Court Records

📅 Application Timeline

References Contacted
Jan 20, 2026, 1:11 PM • Demo Property Management
References have been contacted
Final Decision (Approved)
Jan 03, 2026, 8:33 PM • Demo Property Management
Status changed from Pending to Approved
Income Verified
Jan 03, 2026, 2:08 PM • Demo Property Management
Income has been verified
Application Submitted
Jan 02, 2026, 1:41 PM • John Smith
Application submitted for 123 Demo Street

Income vs. Rent

Monthly Rent $3,500.00
3.4% of income
Combined Income $102,778.58
29.37x the monthly rent
● John Smith: $102,778.58

Move-In Costs

First Month $3,500.00
Security Deposit $3,500.00
Total Due $7,000
Remaining income: $99,278.58

Create Lease Agreement

Create Lease Agreement

Choose how you'd like to create your lease

📋

Build with Wizard

Answer guided questions and we'll generate a professional lease agreement

✓ Step-by-step guidance
✓ Jurisdiction-specific terms
✓ Smart defaults from property data
✓ Edit document before sending
RECOMMENDED
📄

Upload Your Lease

Use your own existing lease document or template

✓ Upload PDF or DOC files
✓ Skip the setup process
✓ Send directly to renters
✓ E-signature ready
Quick tip: If you've created similar leases before, we can use one as a template to speed things up.

The lease forms on the MyRentalSpot.com lease wizard were created after working with legal and industry experts; however, we do not provide legal advice so you should consult with an attorney before entering into a lease, especially if you modify the forms in the lease wizard. If you modify the lease forms, MyRentalSpot.com can make no warranties or guarantees that the modified terms will be valid, effective, comply with the effective laws in your community, or have an adverse effect on the lease generally. Use of the MyRentalSpot.com lease wizard is subject to our Terms and Conditions.

7-Step Lease Wizard

1
Renters
2
Lease Terms
3
Basic Rent
4
Deposits & Fees
5
Policies
6
Edit Document
7
Review
✓ Progress automatically saved

Lease Participants

Add landlord information and all tenants

🏠 Landlord Information

Adult Tenants

Renter 1

Minor Children (Optional)

No minors added

E-Signature Interface

My Rental Spot | Residential Lease Agreement
Signing Progress 1 of 3 signatures completed
Page 1 of 8

RESIDENTIAL LEASE AGREEMENT

Effective Date: 01/01/2026

This Universal Residential Lease Agreement ("Agreement") is entered into between the undersigned Landlord and Tenant(s) as of the date above. This Agreement governs the residential use of the leased premises and is legally structured to be valid in all 50 U.S. states.

1. Parties and Property Description

Landlord

Name: My Rental Spot Demo
Phone: (555) 928-1338
Email: landlord@demo.com
✓ Landlord Signature
This field has been signed
Demo PM

Tenant(s)

Name: John Smith
Phone: (555) 960-3333
Email: johnsmith@email.com
✍️ Tenant Signature
Click to sign

Add Your Signature

Choose how you'd like to sign

SIGNATURE FIELDS
1
Landlord Signature
✓
2
Tenant Signature
3
Tenant Initial
John Smith
Script
John Smith
Elegant
John Smith
Modern
John Smith
Classic

📋 Online Rental Applications

Applicants complete comprehensive applications online with personal information, employment history, income verification, and references. Track each application through stages: New, In Progress, Accepted, Declined, and Archived. The dashboard shows match scores, income-to-rent ratios, and document completion status at a glance. Compare multiple applications side-by-side.

  • Online application forms
  • Personal & employment info
  • Income verification with ratios
  • Reference collection
  • Application match scoring
  • Document completion tracking (0/5, 3/5)
  • Status workflow (New → Accepted)
  • Compare multiple applicants
  • Invite applicants directly
  • Application timeline history

📝 7-Step Lease Wizard

Build professional lease agreements with our guided 7-step wizard: (1) Renters, (2) Lease Terms, (3) Basic Rent, (4) Deposits & Fees, (5) Policies, (6) Edit Document, and (7) Review. Smart defaults pull from your property data automatically. Jurisdiction-specific terms ensure legal compliance for all 50 states. Progress auto-saves so you can continue anytime.

  • Step-by-step guidance
  • Jurisdiction-specific terms
  • Smart defaults from property data
  • Add multiple tenants
  • Customizable rent and terms
  • Deposit and fee configuration
  • Pet and policy options
  • Edit document before sending
  • Auto-save progress
  • Or upload your own lease

✍️ Legally-Binding E-Signatures

Electronic signatures compliant with the ESIGN Act and UETA. Multiple signature methods: draw with mouse/finger, type and select from 4 styles (Script, Elegant, Modern, Classic), upload an existing signature image, or use a previously saved signature. Track signing progress for all parties with real-time status. Signed documents are legally binding.

  • ESIGN Act compliant
  • Draw signatures (mouse/touch)
  • Type with 4 style options
  • Upload existing signatures
  • Save signatures for reuse
  • Multi-party signing workflows
  • Signing progress tracking
  • Document preview while signing
  • Automatic email reminders
  • Secure document storage

Frequently Asked Questions

Q: How do applicants submit rental applications?
A: Two ways: (1) Click "Invite to Apply" to send a direct application link via email, or (2) applicants can apply through your Zillow listing or property website. The online application collects personal information, employment history, income details, rental history, and references. You receive instant notifications when applications are submitted.
Q: What documents can I request from applicants?
A: You can request ID (driver's license, passport), Pay Stubs, References, Employment Letters, and Credit Reports. The application dashboard shows completion status (e.g., "Documents 0/5" or "3/5"). Click "Request Docs" to send applicants a reminder email. Missing documents are highlighted in yellow with "Action Required" alerts.
Q: How does the lease wizard work?
A: The wizard guides you through 7 steps: (1) Renters - add landlord and tenant info, (2) Lease Terms - set dates and property details, (3) Basic Rent - monthly amount and due dates, (4) Deposits & Fees - security deposit and other fees, (5) Policies - pet, smoking, guest rules, (6) Edit Document - review and customize, (7) Review - final check before sending. Progress saves automatically.
Q: Are the e-signatures legally binding?
A: Yes! MyRentalSpot e-signatures comply with the Electronic Signatures in Global and National Commerce Act (ESIGN) and the Uniform Electronic Transactions Act (UETA). These federal and state laws give electronic signatures the same legal validity as handwritten signatures. All signed documents include timestamps, IP addresses, and audit trails.
Q: Can I upload my own lease instead of using the wizard?
A: Absolutely! When creating a lease, choose "Upload Your Lease" to use your own PDF or DOC file. MyRentalSpot adds e-signature fields so tenants can sign electronically. This is perfect if you have attorney-drafted leases or state-specific forms. The uploaded lease gets all the same e-signature tracking and storage features.
Q: How do I know if an applicant meets income requirements?
A: Each application shows an Income-to-Rent ratio calculated from verified income. The standard requirement is 3x monthly rent. Applications meeting this show a green "Above minimum" badge (e.g., "29.37x rent requirement"). Applications below minimum show red "Below minimum" warnings. You'll see exact verified income amounts and combined household income for multiple applicants.

Streamline Your Leasing Process

Online applications, document collection, lease wizard, and e-signatures in one platform

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